O365 Licensing

There are two licensing packages for O365 applications: Standard and Enterprise. A certain amount of Capacity comes with the purchase of both Standard and Enterprise packages, but you can purchase additional Capacity if needed.

Your company purchases the Standard package, the Enterprise package, or both Standard and Enterprise packages based on your environment, the number of unique users, and the amount of data you must protect. Capacity is pooled across both Standard and Enterprise users for all supported applications (Exchange, OneDrive, SharePoint, and Teams) in the same company. The Standard package is designed for light use of O365, such as front-line workers or students who use a minimal amount of O365 data. The Enterprise package is designed for companies with a large number of O365 users and large amounts of O365 data. The storage Capacity limits include both active and inactive data. Only limited retention is available for both tiers.

Subscription Settings

All existing customers are automatically enrolled in the Enterprise package and will have unlimited storage until their next renewal period. New customers and existing customers whose renewal period has ended must purchase a license.

For MSPs, tenant administrators assign users to the appropriate plan. Enterprise features that are applicable at the Company level are not turned on by default, so administrators must configure the features they want to use.

Standard and Enterprise Features

The following features are included or not included with the Standard and Enterprise packages. The retention period and included capacity per user varies among packages.

Additional Capacity

Depending on the unique number of Exchange or OneDrive users you need to protect and the number of other mailboxes, SharePoint data, and Teams data that you need to protect, you might need to purchase additional capacity for your environment. For example, if you purchase 50 Enterprise packages, that comes with 2.5 TB of data. If you have 50 unique user mailboxes/OneDrive users, 2.5 TB is probably enough capacity. However, if the application size for all supported O365 applications reaches 3 TB or 4 TB, you should probably purchase additional capacity.

Usage Calculations

The usage for each workload is calculated slightly differently. The software counts only unique users for Exchange and OneDrive. So users that have both an Exchange account and a OneDrive account are counted as one user:

• Exchange: Individual mailboxes with a Microsoft O365 (Exchange) License are counted as part of Commvault Standard or Enterprise usage. However, all mailbox types (that is primary mailboxes, archive mailboxes, shared mailboxes, group mailboxes, public folder mailboxes, and team mailboxes) are protected by O365 capacity. Group mailboxes, shared mailboxes, or any mailboxes without an Office 365 license are not counted as users, and they are counted only as capacity. All Exchange data protection consumes the O365 capacity your company purchased.

• OneDrive: Individual users configured with both OneDrive Quota (OneDrive storage is allocated) and a Microsoft O365 (OneDrive) License are counted as part of Commvault Standard or Enterprise usage. If a user has either OneDrive Quota or a Microsoft O365 (OneDrive) license, then their usage is counted only as Capacity. All OneDrive data protection consumes the O365 capacity your company purchased.

• SharePoint: Data protection consumes the O365 capacity your company purchased.

• Teams: Data protection consumes the O365 capacity your company purchased.

Decreasing Usage

You can reduce License usage using any of the following methods.

Exchange Mailbox:

• Removing existing mailboxes from backup content reduces the user count.

• Excluding users or content from backup at the group level and the mailbox level.

OneDrive:

• Removing Onedrive users from backups reduces the user count.

• Excluding OneDrive content from backups at the group level and the user level.

Capacity:

Lower retention settings.